Privacy Policy

Effective Date: 16.07.2025

 

 

Khomas Secretarial Services values your privacy and is committed to protecting the personal information you share with us through our website. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with www.khomas.com.na.

 

 

Information We Collect

 

We may collect and process the following types of personal data:

 

- Personal identification details (e.g., name, email, phone number)

- Company details (e.g., business name, registration number)

- Service-related communications (e.g., inquiries, feedback forms, email correspondence)

- Website usage data (e.g., IP address, browser type, visit duration through cookies and analytics tools)

 

 

How We Use Your Information

 

Your data is processed to:

 

- Provide requested company secretarial services

- Respond to inquiries or contact requests

- Maintain internal records and client databases

- Ensure statutory compliance on behalf of clients

- Improve website functionality and user experience

 

We do not sell, lease, or trade your personal information.

 

 

Data Protection & Security

 

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction, including:

 

- Encrypted transmission protocols (SSL/HTTPS)

- Secure access controls

- Regular system audits and data integrity checks

 

 

International Data Transfers

 

If your data is processed outside Namibia—for instance, for remote cloud storage—we ensure that appropriate safeguards are in place in accordance with international data protection standards.

 

 

 

 

 

 

Cookies Policy

 

Our website uses cookies to optimize your experience. Cookies track general usage patterns to:

 

- Improve content relevance

- Recognize returning users

- Compile statistical reports

 

You may disable cookies through your browser settings; however, doing so may affect the functionality of certain website features.

 

 

Third-Party Disclosure

 

We may disclose your personal data only under the following circumstances:

 

- Legal obligations

- Statutory authority requirements

- Trusted partners assisting in service delivery (under confidentiality agreements)

 

 

Retention of Data

 

Your information is retained for as long as necessary to fulfill the intended service purpose or comply with legal obligations, unless a longer retention period is required by law.

 

 

Your Rights Under Namibian Law

 

As a user, you have the right to:

 

- Request access to your personal data

- Correct or update inaccurate information

- Withdraw consent for non-essential data processing

- Lodge a complaint with the Namibian Data Protection Authority (once established)

 

To exercise these rights, please contact us using the information below.

 

 

Contact Us

 

If you have any questions regarding this Privacy Policy or our data practices, please reach out to:

 

Khomas Secretarial Services

 

Unit 138 & 139, 3rd Floor, Maerua Mall

(Above Ster Kinekor – use the lift on your left, in the corner)

Windhoek, Namibia

 

Email: secretarial7@khomas.com.na

Email: christa@khomas.com.na